Item Proxies and Accounts

For those who are not syncing inventory with their accounting software,  the accounts used in  the proxies become very important. 

A proxy is a non-inventory item used to record transactions in QuickBooks or Xero.  There is no limit to the number of proxies, you can create.  In fact, as you will see shortly, it is recommended to create different proxy for each Item Group to reflect the income and COGs accounts used in their related inventory items.      

  • When an invoice is recorded,  the proxy's income accounts are used to reflect the sale.        
  • When a bill is recorded,  the proxy's expense account are used.      If you elect to post journal entries,  there will be a corresponding entry to inventory which offsets the expense entries.   

Knowing this,  here are the best practices in setting your accounts for proxies: 

  • The Proxy's income account should be the same as their related inventory item's income account. 
  • The Proxy's Expense account should be the same as their related inventory item's  COGs account.